Glengarriff Golf Club – Privacy & Data Protection Notice
Effective Date: February 2026
Glengarriff Golf Club (“we”, “our”, “us”) is committed to protecting your personal data in accordance with the General Data Protection Regulation (GDPR) and Irish Data Protection laws. This notice explains how we collect, use, and safeguard your personal information when you interact with our club, including membership, events, and online activities.
1.⁠ ⁠Data We Collect
We may collect the following personal data from members, visitors, and users of our services:
•⁠ ⁠Identification & Contact: Name, address, email, phone number, date of birth.
•⁠ ⁠Membership Details: Membership type, payment history, competition participation.
•⁠ ⁠Payment Information: Bank or card details for membership fees or event bookings (processed securely via payment providers).
•⁠ ⁠Health & Safety Information: Medical conditions or allergies relevant to participation in club activities.
•⁠ ⁠Website & Digital Use: Cookies and IP address information for improving our website and services.
2.⁠ ⁠How We Use Your Data
We use your personal data only for legitimate purposes related to running the club:
•⁠ ⁠Managing memberships and subscriptions.
•⁠ ⁠Communicating about club events, competitions, and activities.
•⁠ ⁠Processing payments and maintaining accounts.
•⁠ ⁠Meeting health and safety obligations.
•⁠ ⁠Complying with legal or regulatory requirements.
•⁠ ⁠Improving our services and website experience.
3.⁠ ⁠Legal Basis for Processing
We process your personal data based on one of the following lawful grounds:
•⁠ ⁠Contractual Necessity: To administer your membership and related services.
•⁠ ⁠Consent: Where you have explicitly agreed to receive communications or participate in activities.
•⁠ ⁠Legal Obligation: To comply with Irish or EU law.
•⁠ ⁠Legitimate Interests: For internal club management, communication, and operational purposes.
4.⁠ ⁠Sharing Your Data
We do not sell your personal data. Your data may be shared only with:
•⁠ ⁠Service providers assisting with payments, website hosting, or event management.
•⁠ ⁠Regulatory authorities if required by law.
•⁠ ⁠Other members only as necessary for club activities or competitions (e.g., publishing scores or membership directories)
5.⁠ ⁠Data Retention
We retain your personal data only as long as necessary for membership administration, legal compliance, or other legitimate purposes. Upon termination of your membership or request, your data will be securely deleted or anonymized.
6.⁠ ⁠Your Rights
Under GDPR, you have the right to:
•⁠ ⁠Access your personal data.
•⁠ ⁠Rectify inaccurate or incomplete information.
•⁠ ⁠Request erasure of your data (“right to be forgotten”).
•⁠ ⁠Restrict or object to certain processing.
•⁠ ⁠Receive a copy of your data in a portable format.
•⁠ ⁠Withdraw consent at any time where consent is the legal basis.
To exercise your rights, please contact:

Data Protection Officer: D O’Sullivan
Address: Glengarriff Golf Club, Glengarriff, Co.Cork
7.⁠ ⁠Security
We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, loss, or disclosure.
8.⁠ ⁠Cookies & Online Tracking
Our website may use cookies to enhance your experience. You can manage your cookie preferences in your browser settings.
9.⁠ ⁠Changes to This Notice
We may update this notice from time to time. The latest version will always be available on our website.
By using our services or joining Glengarriff Golf Club, you acknowledge that you have read and accepted this Privacy & Data Protection Notice.
If you want, I can also draft a concise, “membership consent form” version that is GDPR-compliant and ready for new members to sign when they join the club. This ensures your onboarding is fully compliant without overwhelming them with legal text.
How Does It Impact Members & Staff?

As Members and Staff of Glengarriff Golf Club you have always had the opportunity to access and check any data that we hold on record of you. The sole purpose of personal data that Glengarriff Golf Club holds on Members and Staff is for the safe and effective running of the Club.

As per the GDPR, any information related to a natural person or ‘Data Subject’ that can be used to directly or indirectly identify the person constitutes personal data.

Personal data can be anything from a name, a photo, a postal or email address, handicap, date of birth, bank details, posts on social networking websites, medical information, CCTV footage, or a computer IP address.

In the interests of transparency with the GDPR we also want to draw your attention to the use of Facebook and CCTV by Glengarriff Golf Club as outlined below.

Facebook

Glengarriff Golf Club does have an active Facebook page, which is used to share Club updates and to promote the Club. Photos of those attending events organised by the Club or Members of the Club may be posted on this page or linked/tagged by members to other sites. Your child may be photographed or filmed when participating in Glengarriff Golf Club events. In the absence of any explicit objection, those responsible will act in the best interests of the child as to whether or not their image should be posted. If, once posted, there is a request from the Parent or Guardian to remove the image, Glengarriff Golf Club will ensure the image is removed from its official Facebook page. Similarly, if any adult members do not want their image posted on the Club Facebook page they can submit a request to the office for it to be removed.

CCTV Footage

Glengarriff Golf Club uses CCTV at various external locations and at various points in our Clubhouse as part of our security system for the members and staff, visitors, grounds, equipment and buildings. Access to these images is limited to Staff and Club Officers. In the event of any issues arising which require review of such images these may also be shared with club members, Gardai and any other relevant outside bodies or persons deemed necessary to close out the investigation to the satisfaction of the Management Committee and the Gardai.

Known Personal Data Held by Glengarriff Golf Club

The list of what personal data we knowingly hold on our Members and our Staff is as follows: Gender, Name, Address, Email address, Date of Birth and Phone Number. We have reviewed this list and are satisfied that this data is required to ensure the smooth running of our Club.

You may at any time request the information that the Club maintains on you from the Office to verify its accuracy.

Queries

If you have any queries relating to GDPR in Glengarriff Golf Club please submit them to the Office. We will endeavour to respond to your query within 30 working days.

More information on GDPR citizens info page @ https://www.citizensinformation.ie